Health and Safety Policy

Statement of intent

It is the general policy of Ipswich Makerspace to provide adequate control of the health and safety risks arising from our activities:

• We will provide, maintain and oversee safe and healthy working conditions, equipment and systems of work for all members and visitors
• We will provide such information and supervision as is needed for this purpose
• We will implement suitable emergency procedures in case of fire or other significant incident
• We will ensure safe handling and use of hazardous substances, in line with COSSH regulations
• We will hold Public Liability Insurance

This policy will be reviewed and revised as necessary, no less than annually.

Responsibility

Overall and final responsibility for upholding the health and safety policy and carrying out any required risk assessments at events and activities organised by the Ipswich Makerspace lies with the Steering Committee. This responsibility may be delegated to a named volunteer for events or activities as deemed appropriate.

All members have a duty to:

• co-operate with the Steering Committee on health and safety matters
• not interfere with anything provided to safeguard their health and safety
• take reasonable care of their own and others’ health and safety
• use equipment correctly in accordance with instructions
• only operate machines and equipment upon which they have been trained
• report all health and safety concerns to an appropriate person.

Risk assessment

• General Risk assessments of our permanent venue will be will be put in place and reviewed annually by the Steering Committee. Responsibility for observing the mitigation measures detailed in the risk assessment lies with all members.
• Risk assessments for one-off events or activities will be carried out by the member who is planning that activity. That member is responsible for liaising with the volunteer in charge (may be the same person) to ensure hazards are dealt with as outlined in the risk assessment. This assessment does not have to be formal in nature, although significant hazards should be recorded on a written assessment; an appraisal of likely hazards and ways to mitigate them is all that will usually be required.

First aid and accidents

• A First Aid Box (including eye-wash facilities) will be permanently located in the space, along with other personal protection equipment (goggles, ear-defenders, etc). The Committee are responsible for checking the contents every quarter.
• All accidents are to be recorded in the Accident Book - the book is located by the first aid box inside the kitchen, completed records shall be kept locked away to comply with data regulations.

Fire

• Suitable fire extinguishers will be located at key locations around the Space, easily accessible near potential hazards and highlighted on the fire plans located around the space.
• A fire blanket will be present in the kitchen.
• Fire extinguishers will be inspected annually and serviced as appropriate
• Escape routes shall be well signed and kept clear at all times

Regulated and unregulated equipment

Some of the equipment is valuable, sensitive and/or dangerous (e.g. 3D printers, laser cutter, workshop power tools), and needs some measure of training to use safely and without causing damage to persons or property.  These items are to be indicated as such via red tape on the handles (or by the power buttons), differentiating them from all the minor tools (e.g. pliers, soldering iron).

• Unregulated equipment can be used by anyone, subject to:
  • Be sensible; ask if you don’t know what you’re doing
  • You accept liability for any accidents (including damage to the equipment)
• Regulated tools are only to be used by members, and only once they’ve had an induction from an appropriately skilled existing member, as per the training policy:
  • Consult the tool chart in that room to find members who can provide training - please contact them to arrange an induction
  • Once the induction is complete, you will need to self-certify that you feel competent to use the equipment - if you don’t feel competent, don’t use it!  
  • Some of the members may be able to provide additional guidance or support - contact them directly
  • The tool charts will be updated on a regular basis

Reasonable level of risk

We will take steps to avoid unnecessary risk and very high levels of risk. However, some activities inherently involve some risk. Learning about, and employing, risk management is a necessary part of “making”. We therefore aim to protect our members from unnecessary and high risk, and provide guidance and support to help members manage risk for themselves.

Last reviewed 06/02/2019

Next review due 05/02/2020

This policy is currently in review, there may be a few minor changes in the coming weeks.