This is a draft

Caveat: Nothing in this document is intended to override anything in the Constitution

Steering Committee

Role: Long-term planning and direction of the Makerspace Responsibilities:

Legal affairs, Finance, and Contracts
1. Company entity
2. Compliant operation (H&S, insurance, fire safety, etc)
3. Business Accounts, Tax, and Returns
4. Directors' Duties
5. Rental agreement and landlord
6. Utilities (water, elec, gas, internet)
7. Grant applications
External Relations
1. Ipswich Borough, Grant bodies
2. Other clubs and societies
3. Corporate Members
4. Publicity and Public Relations
5. R-Pi Foundation and CoderDojo
Internal Affairs
1. Discipline
2. Collection of membership fees, shop receipts, etc
Determining issues raised by Operating Committee

Role: Day-to-day operation of the Makerspace Responsibilities:

Ensuring compliance with policies established by Steering Committee
Purchasing of consumables and tools within budget set by Steering Committee
Maintaining a Membership Database, including on-boarding of members
Maintaining a Database of Keyholders, including issuing of keys
Maintaining an Asset Management/Inventory Database
Maintaining an “Owners” Database for all equipment
Organising user education on equipment; certifying “drivers”
Maintaining a “Drivers” database of those who have received “driver” education
Maintaining a messaging/email system to ensure all new contacts get a timely response
Maintenance of infrastructure, safety checks, etc
Ensuring opening hours
Operating the Minishop and Tuckshop
Organizing a program of talks, demos, and workshops
Maintaining a space booking system for internal and external events
Managing Makerspace userids/passwords for public-facing services (website, FB group, Meetup, Twitter, etc) and posting event notices from authorised persons
Projects that from time to time may be necessary
Raising issues for Steering Committee response