Difference between revisions of "Operating Committee Meeting 13/08/19"

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We need to agree a set of guidelines for identifying whether something is to be considered ''dangerous for people to work on in the Makerspace'', ''dangerous to have installed as Makerspace equipment be that loaned or owned'', and/or ''requiring risk assessing first''. Charitably put, currently it seems to rely on 'have people argued about it' rather than any empirical standard. The standard cannot be 'committee case-by-case decision', that has to be for exceptional cases, otherwise we both paralyse our activities whilst awaiting discussions & consensus, and occupy Committee time with comparatively trivial chore work.
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== Agenda ==
  
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We then need to apply that standard to any equipment be that new or current, and regardless of who wants to bring it in, otherwise it's just a waste of time at best and a selective oppression tool at worst.
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* OC membership changes
 +
* Rota for opening the makerspace
  
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Once said standard has been agreed, does the small CNC lathe meet that criteria?
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* Policy for loans, donations and temporary items
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* How can we efficiently handle similar situations in future without requiring a paperwork barrier/chilling effect for people wanting to wander in and fix their exotic kit, a mainstay of our activities and a new member hook?
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** Create agreement for loaned items.
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* A generic 'catch all' Risk Assessment could be a way to both covering all the miscs and edge cases, and also the major equipment until the dedicated assessments are ready.  
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** Risk Assessment for items.
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* A guide for people to DIY a basic first-case risk assessment might be an option, both to set standards & maybe crowdsource the paperwork, and to allow guests/members to do it before they bring kit X in and are turned away by Sergeant Jobsworth due to incorrect forms. That will rapidly lose us prospective members.
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* Outstanding risk assessments
  
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Following the above, we then need to allocate people to actually draw up the risk assessments/training guides needed for our current kit. Personally I (Adam) been working on the bandsaw RA; Guy unfortunately views the required training as 'don't cut yourself', both correct and pragmatic but also sadly unhelpful.
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* Next working party (JL)
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** Lathe
 +
** Pillar Drill
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** Dust extraction
  
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* In particular if upstairs is supposed to be a 'safer zone' then 3d printers need their assessment urgently.
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== Attendees ==
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* A laser assessment should also follow
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* Jon Leach (JL)
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* Phil Willis (PW)
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* Steve Chalkley (SC)
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* Matt Taylor (MT)
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* Mal Hubert (MH)
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* David Atkins (DA)
 +
*Tim Elliot (TE)
  
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Dust extraction really needs setting up by the workshop sanders. We have a spare extractor, the blastboxes from upstairs, cyclones, and too many hoovers; some combination of all that needs settling on and deploying.
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== Notes ==
  
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On a related note the workshop ventilation/extraction is still a bit of a mystery, some investigation is needed to see what hardware was actually left installed in that pipe / the vents and if/how we can use it.
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* Steve is stepping down from the SC and PW is joining.
 +
* We need keyholder policy.
 +
* We need a clear plan of what we are doing and when.
 +
* Start with a wiki page for the rota.
 +
* Donations are different from loans, if its a donation we need to agree it first.
 +
* Loaned items must be marked with an owner.
 +
* We need a categorisation of private items - ask first before using.
 +
* Any new piece of equipment needs assessing first, this can be done at the space in a safe area. We can refuse to accept items. This depends on who brings it in (their skill level) and the state of repair of the equipment. A minimum of two members of the OC or SC can assess items, If it is deemed potentially dangerous, could affect the fabric of the building or affect peoples enjoyment of the space it must be approved by the SC. If someone feels they are not able to asses an item more committee member should be involved.
 +
* We will ask for the CNC lathe to be brought in and it will be assessed.
 +
* Plan for the next Q3
 +
** Sort out the workshop
 +
*** Storage of tools
 +
*** Workbenches
 +
*** Lathe dust collector
 +
*** Notice on wall - leave this better than you found it. cleaning equipment next to this.
 +
*** Belt sander dust collection.
 +
*** Labelling of equipment.
 +
** Open day
 +
*** Planning
 +
*** Tidy up
 +
** Function room
 +
*** Lighting
 +
** Lobby
 +
*** Setup tables and tidy.
 +
*** Move the pallet lifter
 +
** Security and Network
 +
*** Finish the network reconfiguration
 +
*** Install downstairs camera
 +
*** Sort out CCTV software
 +
** Risk assessments
 +
*** Update overall risk assessment
 +
*** Catch up with AL about equipment risk assessments.
 +
 
 +
== Actions ==
 +
 
 +
* MT to take owner of the opening rota.
 +
* PW to work on a loan agreement.
 +
* TE to produce some more label.
 +
* JL to write up donation / new equipment policy and announce new policy on facebook.
 +
* JL to sign us up for PiWars
 +
* MT to arrange for the sofa to be taken away.
 +
* MT to take pictures and move the pallet lifter to the container.
 +
* KE to update overall risk assessment
 +
* PW to arrange working party for tidying up for open day on the 7th September.
 +
* MH to complete WiFi setup - change password and set up guest network.
 +
* PW to create for sale facebook page
 +
* JL to contact axminster about pillar drill
 +
* TE to apply for match funding
 +
 
 +
 
 +
[[category:meeting]]

Latest revision as of 19:32, 15 August 2019

Agenda

  • OC membership changes
  • Rota for opening the makerspace
  • Policy for loans, donations and temporary items
    • Create agreement for loaned items.
    • Risk Assessment for items.
  • Outstanding risk assessments
  • Next working party (JL)
    • Lathe
    • Pillar Drill
    • Dust extraction

Attendees

  • Jon Leach (JL)
  • Phil Willis (PW)
  • Steve Chalkley (SC)
  • Matt Taylor (MT)
  • Mal Hubert (MH)
  • David Atkins (DA)
  • Tim Elliot (TE)

Notes

  • Steve is stepping down from the SC and PW is joining.
  • We need keyholder policy.
  • We need a clear plan of what we are doing and when.
  • Start with a wiki page for the rota.
  • Donations are different from loans, if its a donation we need to agree it first.
  • Loaned items must be marked with an owner.
  • We need a categorisation of private items - ask first before using.
  • Any new piece of equipment needs assessing first, this can be done at the space in a safe area. We can refuse to accept items. This depends on who brings it in (their skill level) and the state of repair of the equipment. A minimum of two members of the OC or SC can assess items, If it is deemed potentially dangerous, could affect the fabric of the building or affect peoples enjoyment of the space it must be approved by the SC. If someone feels they are not able to asses an item more committee member should be involved.
  • We will ask for the CNC lathe to be brought in and it will be assessed.
  • Plan for the next Q3
    • Sort out the workshop
      • Storage of tools
      • Workbenches
      • Lathe dust collector
      • Notice on wall - leave this better than you found it. cleaning equipment next to this.
      • Belt sander dust collection.
      • Labelling of equipment.
    • Open day
      • Planning
      • Tidy up
    • Function room
      • Lighting
    • Lobby
      • Setup tables and tidy.
      • Move the pallet lifter
    • Security and Network
      • Finish the network reconfiguration
      • Install downstairs camera
      • Sort out CCTV software
    • Risk assessments
      • Update overall risk assessment
      • Catch up with AL about equipment risk assessments.

Actions

  • MT to take owner of the opening rota.
  • PW to work on a loan agreement.
  • TE to produce some more label.
  • JL to write up donation / new equipment policy and announce new policy on facebook.
  • JL to sign us up for PiWars
  • MT to arrange for the sofa to be taken away.
  • MT to take pictures and move the pallet lifter to the container.
  • KE to update overall risk assessment
  • PW to arrange working party for tidying up for open day on the 7th September.
  • MH to complete WiFi setup - change password and set up guest network.
  • PW to create for sale facebook page
  • JL to contact axminster about pillar drill
  • TE to apply for match funding
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